Real Estate Developer — Freeing the Director from Accounting So He Could Focus on Sales
A Mumbai-based developer was spending hours every week on vendor bills, bank reconciliations, and tax deadlines. We took the entire accounting function off his desk — on-site, fully managed — so he could focus on the work that actually grows a real estate business.
A director who was running the accounts instead of the business.
The director managed a real estate developer group spanning multiple active construction projects in the Mumbai region. The business had grown, but the accounting function had not kept pace. There was no dedicated in-house accounts team — vendor bills were tracked on spreadsheets, bank reconciliations were done manually and often weeks late, and the director himself was signing off on every payment and every GST return.
This left him spending a significant portion of his week on financial housekeeping that had nothing to do with site management, customer meetings, or sales closures. On several occasions, advance tax deadlines were missed. GST returns were filed late. A builder who should have been visiting sites and closing bookings was instead chasing invoices and reconciling bank statements.
- Director personally tracking vendor bills and payments
- Bank reconciliations done manually, often weeks in arrears
- GST returns and TDS filings dependent on director's availability
- Advance tax payments missed in prior years
- No consolidated project-wise MIS — financial position unclear
- Sales visits and client meetings deprioritised due to accounting pressure
- Dedicated NDSA manager on-site, handling all entries daily
- Bank reconciliations current — reviewed weekly
- All statutory deadlines met without director involvement
- Advance tax computed and paid each quarter on schedule
- Monthly MIS delivered — project-wise revenue and cost visibility
- Director's calendar freed entirely for sales, site, and client work
How we took over the function, end to end.
Function Mapping & Takeover
We mapped every recurring accounting task — vendor bills, bank entries, payroll, GST workings, TDS workings, advance tax — and documented the full workflow before the handover date.
On-Site Manager Deployment
A dedicated NDSA accounts manager was placed at the client's office for set hours each week. Entries were made daily, vendor queries resolved on the spot, and bank files processed without the director's involvement.
Statutory Compliance Calendar
A rolling compliance calendar for GST, TDS, advance tax, and professional tax was prepared and maintained entirely by NDSA. No deadline required the director to prompt or chase — every filing was initiated and completed internally.
Project-Wise MIS Reporting
Monthly management reports delivered showing revenue recognised per project, cost incurred vs. budgeted, outstanding receivables, and cash position — presented in a one-page format the director could read in under ten minutes.
Director's Bandwidth Redirected
With accounting removed from his daily responsibilities, the director's working week shifted: more site visits, more customer meetings, more time on sales pipeline. The financial function ran independently in the background.
The MIS reports that gave the director financial visibility without the noise.
Revenue recognised vs. bookings received vs. outstanding collections — per project, per month.
Construction cost incurred against sanctioned budget, flagging overruns early before they become cash-flow surprises.
Outstanding balances from homebuyers and project customers bucketed by overdue period — enabling collections follow-up with clear data.
Opening balance, inflows, outflows, and closing cash — with a short forward projection for the next 30 days.
GST, TDS, advance tax, and PT status — filed dates, amounts paid, and next due date all in one view.
Payments made, pending bills, and any vendor disputes flagged — so the director could authorise payments once a week rather than ad hoc throughout.
The capabilities this engagement required.
Outsourced Accounting Function
Complete takeover of the daily accounting workflow — from purchase entries and bank reconciliations to payroll processing — managed as if NDSA were the in-house team.
On-Site Manager Deployment
A dedicated NDSA accounts manager placed physically at the client's office on a structured weekly schedule, ensuring continuity and eliminating the communication lag of an off-site arrangement.
GST, TDS & Direct Tax Compliance
Every statutory deadline — monthly GST returns, quarterly TDS returns, advance tax, professional tax — managed and filed by NDSA without any director involvement required.
Real Estate Sector Knowledge
Revenue recognition under percentage-of-completion, GST on under-construction flats, TDS on property transactions, and project-wise cost accounting — all specific to the real estate development context.
What changed for the director and the business.
Within two quarters, the renewed sales focus measurably improved revenue. Not a single tax deadline was missed. The director now describes the arrangement as the best investment the business made that year — the accounting function runs entirely independently of his attention.
The most valuable thing we can give a founder isn't better accounts. It's their time back — pointed at the work that actually grows the business.
