Outsourced Bookkeeping in Mumbai
CA-Managed Monthly Accounts on Tally and QuickBooks
Outsource bookkeeping to a Mumbai CA firm: monthly Tally or QuickBooks accounts, GST-matched records, payroll, MIS and audit-ready financial statements.
Overview
What Is Outsourced Bookkeeping?
Every business needs current, accurate accounts – but not every business needs to employ a full-time accountant to maintain them. For sole proprietors, startups, small manufacturers and professional practices that process a few hundred transactions a month, outsourced bookkeeping makes both financial and operational sense: professional-grade accounts maintained by a CA firm’s team, at a fraction of the cost of an in-house hire, without the management overhead of supervising an employee who may leave at year-end.
N D Savla & Associates provides outsourced bookkeeping services to businesses across Mumbai and India. We take over the entire accounting function – transaction entry, bank reconciliation, GST ledgers, payroll accounting, TDS tracking and monthly financial statements – working on your existing platform (Tally, QuickBooks, Zoho or others) or setting up new books from scratch.
This page explains what our outsourced bookkeeping service covers, how it is structured month-by-month, and how it connects to your GST filings, income tax return and year-end audit.
Outsourced bookkeeping is the complete delegation of a business’s accounting function to an external service provider. Unlike an accounting review – where the client’s in-house team does the entry and our CA team reviews – outsourced bookkeeping means our team does the entry, the reconciliation and the reporting. The client provides source documents (invoices, bank statements, payroll data) and receives a set of current, reviewed, ready-to-use accounts in return.
Crucially, outsourced bookkeeping from a CA firm is not the same as using a freelance accountant. Our team includes CA-supervised preparation at every level: GST classifications are checked against applicable rates; TDS entries include the correct deduction rates; depreciation is computed on Schedule II useful lives; and the monthly trial balance is reviewed before financial statements are issued. The accounts produced can go directly to the auditor, the bank or the GST portal without rework.
What's Covered
What Does Our Outsourced Bookkeeping Service Include?
Sales and purchase entry
Bank and cash reconciliation
Accounts receivable and payable management
Payroll accounting
TDS tracking
Fixed asset entries
GST ledger maintenance
Monthly trial balance and financial statements
Year-end account finalisation
Our Process
How Is Pricing Structured for Outsourced Bookkeeping?
Our outsourced bookkeeping engagement is priced on a monthly retainer basis, calibrated to the volume of transactions, number of bank accounts, payroll headcount and reporting requirements. We do not charge per-voucher or per-entry; the monthly fee is fixed for an agreed transaction band, so costs are predictable. The pricing model for common business profiles is as follows:
All our outsourced bookkeeping engagements include a monthly review by a qualified CA before the trial balance and financial statements are issued. This is the quality control that distinguishes our service from a standalone bookkeeper.
| Business Profile | Typical Monthly Transactions | Approximate Scope |
|---|---|---|
| Sole proprietor / freelancer | 50–150 transactions | Sales/purchase entry, 1 bank, basic P&L |
| Small trader / distributor | 150–500 transactions | Full ledger, 2–3 banks, GST, TDS, MIS |
| Small manufacturer | 300–800 transactions | Full ledger, multi-bank, payroll, inventory, MIS |
| Mid-size company (private limited) | 500–2000 transactions | Full scope, multiple banks, payroll, GST, virtual CFO support |
| Professional practice | 100–300 transactions | Billing, receipts, TDS, payroll, P&L by practice area |
In Detail
What Accounting Platforms Do We Use?
Tally Prime
QuickBooks Online
Zoho Books
Background
How Has Outsourced Bookkeeping Evolved in India?
Outsourcing bookkeeping to CA firms was once rare in India – the norm was an in-house part-time accountant who worked on paper ledgers and produced books once a year for the auditor. The GST transition in 2017 changed the economics decisively: monthly returns required monthly books, and a part-time accountant without GST training was no longer sufficient. Businesses that had always managed with occasional bookkeeping found themselves needing structured monthly accounting – and the market for outsourced services expanded rapidly.
Cloud accounting (QuickBooks, Zoho Books) made outsourcing technically seamless: real-time data access meant the CA firm could work on the client’s books from a different office without physical document exchange. The pandemic years (2020-2022) normalised fully remote accounting engagement. Today, a manufacturer in Pune, a startup in Bengaluru and a trader in Surat can all have their books managed by a Mumbai CA firm without any visit to either party’s office, with source documents shared digitally and monthly accounts delivered to a shared drive.
Our Process
What Is Our Outsourced Bookkeeping Process?
Onboarding
Monthly document collection
Entries and reconciliation
TDS and payroll
CA review
Monthly financials
Year-end close
Why Us
Why Choose N D Savla & Associates for Outsourced Bookkeeping?
For the legal requirements around books of account under Indian law – Section 44AA of the Income-tax Act and Section 128 of the Companies Act – see www.incometax.gov.in for the income tax provisions.
CA firm, not an accountant service Every engagement is CA-supervised, meaning the accounts carry professional standing that standalone bookkeeper output does not.
GST-first approach Sales and purchase ledgers are designed and maintained for GSTR-1 and GSTR-2B reconciliation from day one, not retrofitted at year-end.
Audit-ready every month Year-end audit fieldwork takes a fraction of the time it would with scrambled books because every month is closed cleanly.
Fixed monthly fee No per-voucher surprises; predictable cost for predictable accounting.
Integrated with tax and GST Our GST return team and income tax team use the same books, ensuring GSTR-9, ITR turnover and audited financials all tell the same story.
Related Services
Explore Our Wider Practice
These services connect directly with this engagement across the bookkeeping function:
Frequently Asked Questions
Common Questions
What source documents does the client need to provide for outsourced bookkeeping?
Each month the client provides: all sales invoices issued, all purchase invoices received, bank statements for every bank account (current, savings, CC), credit card statements, expense receipts for cash payments, payroll input data (attendance, salary structure, variable pay), and any other relevant documents such as loan statements or TDS certificates received. These are shared digitally through a secure shared folder or our client portal.
Can outsourced bookkeeping handle multi-location or multi-GSTIN businesses?
Yes. We handle bookkeeping for businesses with multiple places of business, multiple GSTINs across states, and branch or depot structures. The chart of accounts is designed with location-wise segmentation, and GSTN-wise GST ledgers are maintained separately so GSTR-1 for each GSTIN draws from the correct sales data.
How is payroll handled in the outsourced bookkeeping model?
Payroll accounting includes recording salary entries, PF and ESIC deductions, professional tax deductions (in Maharashtra), income tax deductions (TDS on salary), and payment of net salary. We also prepare the monthly payroll register and TDS salary worksheet. Actual payment of salaries and statutory dues is made by the client; we provide the payment instructions and record the accounting entries.
What happens to my books if I need to switch accountants mid-year?
One of the advantages of outsourcing to a CA firm rather than an individual accountant is continuity. If the specific team member managing your books changes, the engagement transitions within our firm structure without disruption to your books or compliance calendar. The software data stays in your account (if cloud-based) or in our secure backup (if Tally), and there is no handover risk of the kind that arises when an in-house accountant leaves.
How long does it take to set up outsourced bookkeeping for a new business?
For a new business, setup takes three to five working days from the date we receive your incorporation documents, opening balance data and GST registration details. For a business transitioning from existing books, we need the last audited balance sheet and a brief period to reconcile opening balances – typically five to seven working days. By the end of the first month, the books are fully operational and the first monthly accounts are issued on schedule.
Speak with N D Savla & Associates
Chartered Accountants, Mumbai & Pune. Talk to our team about Outsourced Bookkeeping in Mumbai — scope, timelines and how the engagement is structured for your business.