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Registered Office Address Change – N D Savla & Associates
Your company’s registered office is more than just an address—it’s your official gateway for legal notices, shareholders’ communications, and compliance filings. When your business grows, relocates, or restructuring requires, moving this office may become essential. However, shifting your registered address requires strict adherence to procedures defined under the Companies Act, 2013 and associated rules.
Trust N D Savla & Associates to expertly handle your company’s registered office change—smoothly, compliantly, and effectively.
Why Companies Change Their Registered Address
Strategic location: Near clients, better infrastructure, or operational hubs
Operational expansion or consolidation: Mergers, additional branches
Cost optimization: Shift to more affordable or strategically located spaces
Regional repositioning: Entering new geographic markets
Regulatory or statutory requirements
Corporate rebranding or alignment following business change
Overview: Four Scenarios for Changing Registered Office
| Scenario | Board / Shareholder Approval Required | ROC Filing | Additional Approvals |
|---|---|---|---|
| Within Same City/Village | Board Resolution | Form INC‑22 (within 15 days) | None |
| Within Same State ROC Jurisdiction (Different City) | Board + Shareholder Special Resolution | Form MGT-14 (within 30 days) + INC‑22 (15 days) | None |
| Across Different ROC Jurisdictions (Same State) | Same as above | In addition, Form INC‑23 & Form INC‑28 via Regional Director | Creditor Consent + Chief Secretary Intimation |
| Across Different States | Shareholder Special Resolution | All filings above + NEW application procedures | NOC from creditors, newspaper publication, regulatory intimation |
Step-by-Step Compliance Guide
Within Same City / Local Limits
Pass a Board Resolution approving the move.
File Form INC‑22 with:
Board Resolution (certified copy)
Proof of new address (utility bill <2 months)
If rented, proof of occupancy
Update public & corporate records after ROC approval.
Within Same State, Different ROC Jurisdiction
Board meeting & approval (move decision).
EGM for a special resolution.
File Form MGT‑14 with:
Special resolution
Board resolution
General meeting notice
File Form INC‑22 with address proof and RoC approvals.
Between Different ROC Jurisdictions (Same State)
Follow steps 1–2 above.
Obtain creditor & debenture holder consent.
Notify State Chief Secretary of intent.
File Form INC‑23 with Regional Director (RD).
After RD’s order, file Form INC‑28 (RD approval).
Finally, file Form INC‑22 with updated documents.
Across State Borders
Special resolution + altered MOA/AOA.
Prepare creditor list, publish notice in newspapers (INC‑26).
Notify ROC, regulatory bodies, and state officials.
Apply using Form INC‑23 and attachments to RD.
Upon RD’s order, file Form INC‑28 and then INC‑22.
Update branding, letterhead, digital footprint, contracts—post-ROC approval.
Post-Approval Action Items
Update MOA/AOA, board resolutions, letterheads, signage, official documents, bank account, tax, and regulatory filings
Communicate changes to stakeholders: investors, partners, employees, government entities, and vendors
Why ND Savla & Associates is Your Ideal Partner
Expert Corporate Legal Advisors: Specialized in address changes & ROC compliance
End-to-End Management: From board meetings, shareholder resolutions to filings and post-completion updates
Deadline Vigilance: We monitor and manage filing windows to ensure punctual submission
Regulatory Insights: Creditor notification, RD approvals, media requirements—handled flawlessly
Operational Continuity: Your business keeps moving while we manage legal details
Next Steps
Ready for a stress-free and legally sound registered office shift?
Schedule a consultation—we’ll assess your scenario
We’ll draft resolutions, guide shareholders, and manage filings
You’ll receive notifications and post-approval compliance checklist
